Politeness in Writing a Letter



  • Credits             : 3 SKS
  • Meeting            : 8 (Eighth)
  • Date                 :
  • Topic               : Politeness in Writing a Letter
  • Target              : Understanding the use of being polite in a letter
    • References       : Rook, John. Everyday English.Jakarta; Binarupa Aksara.

1990, pp. 172 – 179

  • Contents          :


Efficient communication is always highly desirable but in business and other formal correspondence it is essential. Inefficient communication may not merely unfortunate but positively disastrous.


Accordingly, business letters and other kinds of letters should be:

–       Complete

–       Concise

–       Logically planned

–       Clearly and politely expressed in grammatically correct modern English

–       Tidily presented

–       Attractively presented


Therefore, some aspects that should be carefully taken care are:

–       Completeness

–       Conciseness

–       Planning

–       Tone

–       Language

–       Presentation (lay-out)


Two kinds of business letters:

–       A poor attempt

–       A better version


  • Exercises                   :


Group discussion


    1. Every time we write a letter, why should the language be polite?
    2. In what way we should do in order to make our letter better to be read and properly received by the receiver?
    3. What will you do when you suddenly realize that your letter has many grammatical mistakes but you have sent it days ago?
    4. Please explain the important things of writing a letter politely!





  • Tasks               :


Individual task


You have known so far the parts of letters and politeness in letters. In this task, you are asked to write a business letter, or a formal one, with the following situation:


You are as a student of STKIP PGRI Sumatera Barat has finished studying, and at the moment, you are working as an English teacher and want to send a letter to your Academic Advisor telling that you have got a good work.


Please write a formal letter to your Academic Advisor about your successfulness in getting a good work.


Use your creativity in writing the letter but the content should be the same as mentioned in the topic of lesson today.




Author: Syayid

Syayid Sandi Sukandi is a person who is just like you. He loves to meet new people. He likes to learn new things and opens his horizon to understand how this world works. He is happy to help you when he can. His personal blog is Sparkling Silent Silhouette (https://www.syayidss.com/). He can be contacted at e-mails: syayid@gmail.com or said_sandi@hotmail.com. He has a YouTube channel @Mr.Syayid's Corner. He is active on Facebook, Instagram, and Twitter. You may follow and subscribe to his creativity and works there. Enjoy different perspective and insightful ideas!

Comments or Feedback

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s