Letter (Part I)

THE HANDOUT 4

 

• 3 SKS
• Meeting          : 4 (Fourth)
• Topic               : Letter Part I
• Sub-Topics    : The Heading, Dateline, Reference Line, Inside Address
• Target              : Understanding the letter of part I
• References      :  Suryanto Dan Hetty Rachdiana S. English Business  Correspondence. 3^rd Edition. Bandung; Humaniora. 2009,   pp. 4-9

• Contents          :

 

The Heading / Letterhead

 

1. Name of the company
2. Complete address
3. Telephone number
4. Telex number
5. Facsimile number
6. Telegraphic/ cable address
7. Kind of business activity

 

Dateline (Date of the Letter)

 

British style       : 6^th December, 2010

American style     : December 6^th, 2010

 

Read: The sixth of December two thousand and ten

December the sixth two thousand and ten

 

Reference line

 

Example:                                  The reply:

1. Ref. HH/AP                                   Your ref.
2. Ref. HH/AP/B3                             Our ref.

 

Inside Address

 

Write the Mr, Mrs, Miss

 

1. First line: Name of the receiver and the title (if any)
2. Second line: Number of the house and the location of the company
3. Third line: Name of the city and the postcode, including the name of the district, suburb or province
4. Fourth line: Name of the country or the continent

 

• Exercises                   : Group work

What is the importance of the four parts of the letters?

 

	The importance
The heading/ letterhead
Dateline
Reference line
Inside address

 

Tasks               :         Individual task

Please write examples of each of the four parts of a letter

(at least 5 examples)