Letter (Part I)



  • 3 SKS
  • Meeting          : 4 (Fourth)
  • Topic               : Letter Part I
  • Sub-Topics    : The Heading, Dateline, Reference Line, Inside Address
  • Target              : Understanding the letter of part I
  • References      :  Suryanto Dan Hetty Rachdiana S. English Business  Correspondence. 3rd Edition. Bandung; Humaniora. 2009,   pp. 4-9
  • Contents          :


The Heading / Letterhead


  1. Name of the company
  2. Complete address
  3. Telephone number
  4. Telex number
  5. Facsimile number
  6. Telegraphic/ cable address
  7. Kind of business activity


Dateline (Date of the Letter)


British style       : 6th December, 2010

American style     : December 6th, 2010


Read: The sixth of December two thousand and ten

December the sixth two thousand and ten


Reference line


Example:                                  The reply:

  1. Ref. HH/AP                                   Your ref.
  2. Ref. HH/AP/B3                             Our ref.


Inside Address


Write the Mr, Mrs, Miss


  1. First line: Name of the receiver and the title (if any)
  2. Second line: Number of the house and the location of the company
  3. Third line: Name of the city and the postcode, including the name of the district, suburb or province
  4. Fourth line: Name of the country or the continent


  • Exercises                   : Group work

What is the importance of the four parts of the letters?



The importance

The heading/ letterhead  












Reference line  






Inside address  







Tasks               :         Individual task

Please write examples of each of the four parts of a letter

(at least 5 examples)



Author: Syayid

Syayid Sandi Sukandi is a person who is just like you. He loves to meet new people. He likes to learn new things and opens his horizon to understand how this world works. He is happy to help you when he can. His personal blog is Sparkling Silent Silhouette (https://www.syayidss.com/). He can be contacted at e-mails: syayid@gmail.com or said_sandi@hotmail.com. He has a YouTube channel @Mr.Syayid's Corner. He is active on Facebook, Instagram, and Twitter. You may follow and subscribe to his creativity and works there. Enjoy different perspective and insightful ideas!

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